Event Management
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X-En Event provides event management tools for the publication of event details via your website. Event Publishing and Marketing is where the rubber really hits the road with X-En. Write up Events in X-En with easy to use tools and publish the details direct to your website, including easy and immediate ability to alter details once published including pricing.
Set-up event of all sizes
Your staff will not need to be web gurus to manage event publication with X-En as the system provides an intuitive and easy to use back office interface to create and manage all of organisation's conferences, workshops, meetings and social events.
Track a wide variety of event details
Events need before and after management of the many details that make up the session. X-En provides tracking of event sessions including speaker management, sponsor management and resources controls.
Flexible Event Registration Fees
X-En lets you create unlimited price options: time-based event fees (early-bird, regular, late, onsite registration) and setup different event fees for different levels of eligibility (for example, member/non-member fees, promotional, student).
Event Registration Limits / Restrictions
The ability to proactively manage Event bookings is a must for a well-managed event and X-En's ability to restrict capacity by event and event session (overbooking prevention) is such a feature. Create and manage events that any guest can register/attend or restrict events to a certain audience, for example, Members Only.
Event Waiting List Capability
In the modern day and age it seems increasingly difficult to get a straight yes or no from prospective guests. By using X-En for Event bookings, prospective registrants can be placed on waiting lists when registration limits have been reached. They will be notified when there is a vacancy in the roster.
Event Documentation
Keep all event related documentation (minutes, abstracts) at your fingertips before, during and after the event; an invaluable tool for Event organisers
Online Event Calendar
A particularly useful tool for Event managers is X-En's Online Event Calendar, the ability to specify if the event and individual event details (like sessions, speakers, sponsors, fees) are available on the public website or only for back office processing. The Event preview functionality enables internal users to view event page as it will appear on the website prior to releasing the event, just the thing for avoiding embarrassing premature publication.
Event Marketing
Drawing on the power of X-En's database design combined with the reach of X-En Query, proactive personalised event notifications via email/SMS/mail marketing are quickly and easily generated. This functionality supports sending regular newsletters, event invitations, confirmations and reminders to your targeted audience.
Event Badges / Tickets
These basic yet often difficult to produce items are a breeze with X-En. Combine badge issuance at the venue with X-En remote online facility and quickly and easily mark off attendance the moment a guest arrives.
Templates
Use of templates for written communication from X-En is pervasive across the Platform. Create customised mail and email templates for any kind of event notification.
Audit Trail of Data Changes
Data value is enhanced by access to tools which underpin proper data governance. The X-En Platform offers extensive audit capabilities allowing the tracking by user of any change to any attribute which defines an event.
Event Invitation
Using standard X-En functionality Event invitations can be sent by email, SMS and paper using the organisation's own personalised templates for maximum impact.